Many of my blog posts will relate to productivity in general. More specifically being more efficient and most importantly being most effective. More of that in subsequent posts.
I have read David Allen’s book Getting Things Done and have implemented a GTD regime of my own including weekly and monthly reviews, which I am still managing to stick to after a couple of years and actually (as David predicted in the book) I would be concerned to be without now. I will refer to GTD in a separate category on this site.
Many people are clearly looking for ways to implement GTD or other productivity systems and there are frequent postings on forums looking for the best ways to set up GTD or similar and the best apps to run task management and to-do lists and so on.
I have reached the conclusion that there is no one perfect solution that works for everyone. Everyone thinks slightly differently, needs things presented in a slightly different way and so on. I doubt many people have implemented GTD precisely to the letter and never adjusted it after the book even.
However, one restriction is very much the tools that you have available. Unless you run the company or work for yourself and are your own boss, you are probably assigned a certain type of computer, smart phone and software as standard and as part of your organisation’s IT policy. This limits your choices or at least makes you tailor your system to suit the options that you have as a result. No point looking for an app that runs great on a MAC and an iPhone if you have a Windows PC and an Android phone. No point reading up how to set up GTD in Microsoft Outlook if your company provide you with Lotus Notes.
So to that end, and to help explain some of the choices that I have made, which will be explored in future posts, here is the list of the hardware and software I am currently using:
Work Computer: Lenovo ThinkPad
Home Computer: iMAC
Phone: BlackBerry Torch 9800
Tablet: iPad Mini with retina display
OS: Windows 7
e-mail client: MS Outlook
Main software suite: MS Office 365
e-mail client: Apple Mail
main software suite: MS Office for MAC:2011
Some early learning points:
Get onto Office 365 and get your data into the Cloud for backup security and for accessibility via OneDrive on other devices.
If you cannot do this at least use a back up plan to put your data on-line; no point having it all on a seperate hard disk drive but in the same building if there is a disaster like a flood or fire.
Get a solid state hard drive – its like a breath of fresh air to your machine and the speed of starting up, launching applications and opening large files.